Welcome to our Frequently AnsweredQuestions based onsituations many students encounter during the course of the semester.
Once you are registered for classes, you are responsible for attending classes, paying yourtuition,and making progress towards graduation. Sometimes things happen and you have to make arrangements or ask for help - this list will help you get started.
Don't see your question? Ask us at registration@wayne.edu
WSU students are expected:
- To inform themselves of and to fulfill all requirements of the University and those of the College and Department from which they expect to receive their degree;
- To fulfill conscientiously all assignments and requirements of their courses;
- To attend classes regularly and punctually;
- To maintain a scholarly, courteous demeanor in class;
- To uphold academic honesty in all activities;
- To notify the instructor as early as possible if prevented from keeping an appointment or carrying out an assignment;
- To discuss with the instructor any class-related problem and follow established procedures in the resolution of these problems;
- To adhere to the instructor’s and general University policies on attendance, withdrawal, or other special procedures.
The full statement of Student Rights and Responsibilities are part of the Wayne State University Statutes:https://bog.wayne.edu/code/2-31-01
Most classes follow the dates on the Academic and Registration Calendar. To view the start and end dates, last day for 100% tuition cancellation, and the last day to submit a withdrawal request for a specific class, go to the Registration Portal (registration.wayne.edu).
It is your responsibility to know the deadlines for your classes.
Browse for a class or view your registration information and click on the title of a class to view the Class Details panel.
The Academic and Registration calendar is published by the Office of the Registrar and lists the important dates and deadlines that regularly take place during a semester:
https://wayne.edu/registrar/registration/calendar/
You can subscribe to the Office of the Registrar events calendar here:https://events.wayne.edu/subscribe/
The Office of the Registrar routinely sends out reminders regarding your schedule, the last day to drop with 100% tuition cancellation, and the last day to submit a withdrawal request for full-term classes.If you have any questions about a deadline for yourparticular sectionof a class, consult the Registration Portal at registration.wayne.edu.
It is your responsibility to know the deadlines for your classes.
All official communications are sent to your WSU email. You must know your AccessID and password. If you need assistance accessing your account, contact the C&IT Help Desk at (313) 577-HELP (4357).
Information about your WSU AccessID and email can be found here:https://tech.wayne.edu/kb/accessid-accounts/accessid/712
Contact your academic advisor to discuss possible alternatives to your schedule while your credits are being evaluated. You will want to register for classes for which you are currently qualified, and can adjust your schedule once the credits have posted and meet pre-requisites or course requirements. You can drop and add through the first week of classes:https://wayne.edu/registrar/registration/how-to/
If there is an error and your posted transfer credit should allow you to register, your advisor or department advisor can provide an override and contact Registration at registration@wayne.edu for assistance.
Score reports must be sent directly to Wayne State University to be posted to your academic record. Credits are not automatically transferred from your high school or previous institution's transcript.
Information about Advanced Placement (AP), International Baccalaureate (IB), and the College Level Examination Program (CLEP) is available on the Transfer Credit Evaluation website:https://wayne.edu/transfercredit/tests/
You can view your Transfer Credit Evaluation through Academica > Student Resources > Transfer Credit Evaluation.
Not all credits are transferable, so be sure to look up your previous institutions classes on the Transfer Credit Evaluation website:https://wayne.edu/transfercredit/
If you do need to send an updated official transcript, the mailing address is:
Wayne State University
Transfer Credit Evaluation
P.O. Box 02759
Detroit, MI 48202-0759
Electronic transcripts may be sent to admissions@wayne.edu
Overrides are permissions to register in response to a restriction or registration error. They are generally providedby the department offering the class. When an override is granted, you will be sent a notification to your WSU email. You will still need to register or be registered for the class.
Information about auditing a classis available under Academic Regulations in the Undergraduate and Graduate Bulletins under "General Information" > Auditing Courses
For a full list of overrides and when to use them, see the Add and Override Approval Form:https://wayne.edu/registrar/pdfs/add_form.pdf
You may still register after the first day of classes, but you will still need to meet course restrictions and some departments have policies regarding attendance during the first week.
Late Registration starts the second week of classes and requires permission to register for each class you want to add. The Add/Override approval form is available here:https://wayne.edu/registrar/pdfs/add_form.pdf
Important dates (including additional fees for late registration)are listed on the Academic and Registration calendar:https://wayne.edu/registrar/registration/calendar/
Short answer: No.
In the Bulletin, under General Information > Records and Registration > Registration:
"A student may not attend any class for which he/she is not officially registered."
The Registration Fee is charged every semester. Any student registering after priority registration ischarged an additional$35 registration fee if completed before the start of classes and $70 if completed after the start of classes (applies to initial registrationonly). Please refer to theAcademic and Registration Calendarfor specific tuition cancellation dates.
For more information about tuition and fees, see:https://wayne.edu/registrar/tuition/
You can change your schedule through Priority Registration and the first week of classes by logging into the Registration Portal (registration.wayne.edu) to drop classes and add new ones.
Instructions on how to register and how to drop classes are available here:https://wayne.edu/registrar/registration
Prior to the end of the drop/add period, you should be able to make the correction yourself (see Changing Variable Credit athttps://wayne.edu/registrar/registration/how-to/).
After the drop/add date, email your request with your name, WSU ID, and the CRN fo the course to registration@wayne.edu for assistance.Holds onyour account will prevent the registration of additional credits.
Increasing or decreasing credits will affect your tuition for the semester! Be sure to check your account balance in Academica once the changes have been made.
You can view the university policy regarding Repeating Courses in the Bulletin (bulletins.wayne.edu).
Undergraduate students need to see their advisor to repeat a course for a third time. You will also need to see your advisor if you have repeated three different courses and want to repeat a fourth class. For more information, see:https://bog.wayne.edu/code/2-34-07
With a repeated course, only the most recent grade is included in your grade point average (GPA). The original letter grade remains on your transcript, but in the column labeled R (for repeats), there is an indicator to show whether or not that grade is included in your overall grade point average (GPA). An "I" means Include in the GPA, while an "E" means Exclude from GPA. For courses taken prior to Winter 1998, a repeat may be marked with a grade of R.
First, make sure you are approaching the office who placed the hold(s). You can do that by logging in to the "View Registration Status" area in the Registration Portal (registration.wayne.edu). Your Registration status will tell you if there are any holds on your account and what actions may be prevented.
You can also view your holds in Academica > Student Records > Holds
For a list of holds and their contact offices, go to:https://wayne.edu/registrar/registration/holds/
Myhub is a centralized and secure online destination where learners can access all their academic records from multiple institutions held by theNational Student Clearinghouse.
For more information, please visit:https://wayne.edu/registrar/records/verification
Information about Tuition and Fees are available on the Office of the Registrar website:https://wayne.edu/registrar/tuition/
Additionally, the Office of Student Financial Aid offer helpful information for estimating costs:https://wayne.edu/financial-aid/resources/cost-of-attendance/
Paying your balance does not prevent tuition or additional fees from being assessed to your account. Changes in your class rank (such as receiving credit for transferred courses) or curriculum (some majors charge a different tuition rate, some require an additional support fee) may result in additional charges as you change your schedule or change from one major to another.
Information regarding Tuition and Fees, including a Tuition Calculator and information about Class Ranking, may be found here:https://wayne.edu/registrar/tuition/
If you have classes from another institution that need to be applied to your transcript, be sure to have official transcript sent in a timely manner:https://wayne.edu/transfercredit/transcripts/
After registering, you may petition for a change of classification for tuition assessment through the Office of the Registrar using theApply for In-State Classification form. Documentation must accompany applicationsfor each area pertinent to your request.
The due dates for Applications for Residence Classification are set byBoard of Governors Code 2.34.03.120. Deadlines falling on weekends are extended to the next business day.Applications submitted afterthese deadlines are considered for the next term.
Fall Term and the Medical Year Term - September 30
Winter Term - January 31
Spring/Summer Term - July 31
You can view your currentBill/Account Summary in Academica under Student Resources. Check your eBill for payment due dates.
You will be sent notification to your WSU email when a new eBill statement is available. You can access your eBill statement through your Student Account Dashboard. To access your Student Account Dashboard:
- Login to Academica
- Select Student Resources
- Select Financial Records
- Select Student Account Dashboard
- Select Statements
- The eBill statements will be listed in ascending order with the most recent date on top
- Select the view statement icon
- Your eBill statement will open as a pdf file in a separate window
To view the eBill schedule, the late payment fee schedule, and an FAQ, please visit:https://wayne.edu/bursar/ebill/
Late payment fees are assessed by the Office of the Bursar, generally on the next business day after tuition is due. The late payment fee assessment schedule is available here:https://wayne.edu/bursar/late-payment-fees/
The Student Accounts Receivable office has several payment options, including installment plans:https://wayne.edu/bursar/payment/
Participation Confirmation is documentation from your professor within the first few weeks of classes that you are present and engaged in your registered courses. It is not part of your final grade. Wayne State is required to track participation as part of federal guidelines for financial aid.
For more information, see:https://wayne.edu/registrar/class/
To view the status of your courses, go to Academica > Student Resources > Course Participation Status. Please note that instructors cannot confirm your participation until after the first scheduled meeting day for a specific class.
If you added into a class after the first day of classes, financial aid cannot be disbursed until after your classes have been confirmed.
If you are not confirmed in a class, your financial aid (if applicable) may be adjusted. Any financial aid that has not yet paid out will not be disbursed until your classes have been confirmed by each instructor.
For more information, visit:https://wayne.edu/registrar/class/
Changing your schedule can affect your financial aid. For information regarding retaining your financial aid, go to:https://wayne.edu/financial-aid/receiving/retain/
Dropping a class means that you are choosing not to be registered for the class within the first two weeks of the semester. To drop a class, follow these instructions:https://wayne.edu/registrar/dropping-a-class/
Starting the third week, withdrawal requests are submitted through Academica:https://wayne.edu/registrar/withdrawing-from-a-course/
Withdrawals are required after the last day for 100% tuition cancellation. To submit a withdrawal request: Log in toAcademica> Student Resources > Registration > Course Withdrawal. You must submit a separate request for each class.
No; you are responsible for tuition assessed on withdrawn courses.
To see how withdrawals may affect your financial aid, see:https://wayne.edu/financial-aid/law/retain/cancelation/
Instructors no longer need to approve withdrawals per policy change effective Fall 2022.
All withdrawals will show as a W on the transcript.
Wayne State does not allow faculty to assign a W ("Official Withdrawal") mark to students who have stopped attending. Faculty are advised to post the grade you would have earned based on the work you completed as compared to the total work required in the course and to report your last date of attendance. That grade could be a failing grade.
If you have registered for classes, but never participated, and fail to drop or withdraw, you will receive a failing grade for that course. It is your responsibility as a student to follow the deadlines of the university as published on the Schedule of Classes, the Academic Calendar, and sent to you via email from the Registrar’s Office.
The grading scale used may depend on the class you’re taking. The undergraduate grading system is at:https://bulletins.wayne.edu/undergraduate/general-information/academic-regulations/and the graduate grading system can be found at:https://bulletins.wayne.edu/graduate/general-information/academic-regulations/.
It's up to your instructor. If you are passing, and do not need to attend any more sessions,but need more time to complete the course, the instructor may agree to give you an Incomplete ("I"). The "I" will becomea failing grade ("F"/"U"), if it is not changed to another grade within one academic year. You and your instructor will be sent reminders to your WSU email.
For more information, see: https://wayne.edu/registrar/faculty/incomplete-contract/
Faculty are asked to submit their final grades with 72 hours of the final exam.
Once posted, you will receive an autogenerated email to your WSU account for each final grade received. You can view your final grades inAcademica> Student Resources > Student Records > Grades.
Final grades are also posted to your academic record (transcript).
At the end of the semester, you can view your final grades in Academica > Student Resources > Student Records > Student Profile > Final Grades.
To appeal a final grade, first speak with your instructor. Beyond that, each school and college has its own guidelines for filing an appeal:https://provost.wayne.edu/academic-policy
Be sure to file your appeal within 30 days of receiving your final grade.
To obtain an official copy of your transcript, start here:https://wayne.edu/registrar/records/transcript-requests/
You may view an unofficial copy of your transcript in Academica > Student Resources > Student Records > Transcripts
With a repeated course, only the most recent grade is included in your grade point average (GPA). The original letter grade remains on your transcript, but in the column labled R (for repeats), there is an indicator to show whether or not that grade is included in your overall grade point average (GPA). An "I" means Include in the GPA, while an "E" means Exclude from GPA. For courses taken prior to Winter 1998, a repeat may be marked with a grade of R.
Information regarding repeats is available on the Transcript Keyand the University Bulletins.
Individual grades cannot be removed from the academic record. You can repeat a class to improve your GPA (the most recent grade replaces the previous grade). You may not pick and choose which grades appear.
No. If a hold prevents you from receiving a transcript, a notice will be sent to your WSU email. You can also see if you have a hold that prevents receiving a transcript by logging in through the Registration Portal (registration.wayne.edu) > Prepare for Registration.
Financial holds are applied by the Office of the Bursar. To avoid past-due holds on your transcripts and diploma, be sure to explore their website for various payment options:https://wayne.edu/bursar/
You may view an unofficial copy of your transcript in Academica > Student Resources > Student Records > Transcript - View
If you have a hold on your account, you may view an unofficial copy of your transcript inAcademica > Student Resources > Student Records > Transcript - View (holds).
You may apply for a Medical Withdrawal per Section 8Wayne State University’sTuition and Fee Regulations.A Medical Withdrawal is a complete withdrawal from all courses. The Health Care Provider Documentation form is required to confirm thatmedical attention was provided during the semester requested. Additional information is on theRequest for Medical Withdrawal form.Contactesp@wayne.edufor guidance.
For courses in a Fall semester the deadline is March 1 of the following year. The Winter semester deadline is July 1 of the same year. The deadline for Spring/Summer semester is November 1 of the same year.
If your education is interrupted due to the serious illness of a family member, you may apply for an Exception to the Enrollment Policy per Section 8 Wayne State University’sTuition and Fee Regulations. You will need to document your relationship to the family member and provide information about their medical condition. Contactesp@wayne.edufor guidance.
For courses in a Fall semester the deadline is March 1 of the following year. The Winter semester deadline is July 1 of the same year.The deadline for Spring/Summer semester is November 1 of the same year.
If there has been a death of a close family member affecting your studies, you may apply for an Exception to the Enrollment Policy per Section 8 Wayne State University’sTuition and Fee Regulations. You will need to document your relationship to the family member and provide a copy of a death certificate or obituary. Contactesp@wayne.eduforguidance.
For courses in a Fall semester the deadline is March 1 of the following year.The Winter semester deadline is July 1 of the same year. Spring-Summer's deadline is November 1 of the same year.
For courses in a Fall semester the deadline is March 1 of the following year. The Winter semester deadline is July 1 of the same year.The deadline for Spring/Summer semester is November 1 of the same year.
If you missed our deadline you may file your request through theOmbuds Office’s Tuition and Fees Appeals Board. TFAB accepts requests within one calendar year of the last day of the academic term in which the challenged fees were assessed: https://wayne.edu/ombuds/tfab/
If you have missed the drop/add deadline, contact your advisor to help coordinate a correction. For an even exchange of credit or section CRN change after the drop/add period but prior to grading: the advisor should email esp@wayne.edu and specify the course/CRN to drop and then to add. If grading has been entered the advisor needs to specify the correct grade for the updated registration.Hold on your account may prevent a registration correction.Contactesp@wayne.edufor guidance.
If your appeal is denied,youmay file a second appeal through the Ombuds Office’s Tuition and Fees Appeals Board. TFAB accepts requests within one calendar year of the last day of the academic term in which the challenged fees were assessed: https://wayne.edu/ombuds/tfab/ Decisions made by the TFAB are final.
- 100% tuition and fee cancellation – the courses will not be on your transcript.
- 60% tuitionreimbursement -a W mark will be on your transcript
- There is no tuition cancellation - a W mark will be on your transcript.
- W marksdo not affect grade point averages.
A semester’s graduation application deadline is the fifth Friday of the semester. Specific dates for each semester are on theAcademic and Registration Calendarfor that year.
Tosubmit an application:
- Log in to Academica
- Click on Student Resources
- Click on Student Records
- Select Apply for Degree Certificate
The graduation application deadline is quite rigidbut in some cases, an advisor may allow a correction. Apply for the next available semester and contact your advisor.
Graduation is when your degree has been certified by their college or school. Commencement is the ceremony marking the culmination of the college experience but is not graduating.
The commencement ceremonies occur before degrees have been certified so diplomas are not distributed. Attending the ceremonies does not mean a student has graduated. The Commencement Office coordinates all aspects of the ceremonies such as who may attend, publishing the commencement booklet, and distribution of tickets. Details about ceremonies are at Commencement.
You should receive your diploma 2-3 weeks after your school or college has certified your degree. Diplomas are not released before the last day of exams for a full semester.If you have a financial hold, we will be unable to release your diploma.
Degrees and majors are printed on diplomas. Concentrations and minors are not on diplomas but are on the student’s transcript. Diplomas are 10 x 8 inches.
You can order a replacement or extra diploma are for $40 each using the Replacement Diploma or Certificate Order form.
If you think there is an error on your diploma, please send a copy of it tograduation@wayne.edu. Please specify what is incorrect.Concentrations and minors are not on diplomas but are on the student’s transcript.
